Oracle Fusion Payroll-Restrict Payroll Processing in Oracle Fusion Payroll

 

⭐ Restrict Payroll Processing in Oracle Fusion Payroll

Oracle Fusion Payroll lets you control which payroll relationships and which elements get processed in a payroll run. You can restrict processing in two ways:

1. Formula rules on elements (Skip / Frequency rules)

2. Flow submission parameters (Payroll Relationship Group / Element Group / Run Type)

These restrictions help ensure payroll runs efficiently, avoids duplicate calculations, and supports special situations like off-cycle runs, testing, or compliance-driven cycles.

---

🔹 1. Restrict Element Processing Using Rules

Recurring elements often need rules to determine when they should process. Oracle Fusion supports two types of rules:

A. Skip Rules

Skip rules use a fast formula to include or exclude an element entry for a person.

✔ Purpose

Control whether an element should process in a particular payroll run.

✔ Examples

Rule Type	What It Does	Example
Once-Each-Period skip rule	Prevents a recurring element from being processed more than once per payroll period	Medical Allowance is processed only ONE time even if multiple runs are executed in the same period
Conditional skip rule	Uses logic to skip element if conditions are met	Skip an allowance if employee is on unpaid leave

B. Frequency Rules

A frequency rule controls in which payroll periods the element should process.

✔ Purpose

Define specific periods (weeks, months, cycles) in which an element should run.

✔ Examples

Rule Type	What It Does
Monthly frequency rule	Process element only once in a monthly period
Bi-weekly rule	Process in every alternate biweekly period
Custom rule	Example: Process element only in Week 1 and Week 3 of the month

🔹 2. Restrict Records Using Flow Submission Parameters

When submitting a payroll flow (e.g., Calculate Payroll, Calculate Gross Earnings, QuickPay), you can restrict the scopeof the run using flow parameters.

A. Payroll Relationship Group

Use this to restrict payroll to a subset of employees.

✔ Purpose

Process payroll only for the people in the group.

✔ How groups are defined

• Static Group – manually selected employees

• Dynamic Group – based on rules

  • Assignment attributes

  • Payroll relationship attributes

  • Grade, job, FTE, location, business unit, etc.

B. Element Group

Use this to restrict payroll to specific elements.

✔ Purpose

Control which elements should be calculated in the run.

✔ How element groups are built

• By classification (Earnings, Deductions, Taxes, etc.)

• By including/excluding specific elements

• Useful for off-cycle runs

  • Retro run for Basic Salary only

  • Bonus run

  • Deduction-only reconciliation run

C. Run Types

Run Types determine how and when payroll calculations are processed.

✔ Purpose

Define the processing method and payment approach.

✔ Notes

• An element is processed in all run types unless you configure:
  ✔ Process separately
  ✔ Run Type Trigger (element triggers a specific run type)

✔ Examples

• Regular Payroll

• Supplemental Run (Bonus)

• Overtime Run

• Retro Run

🔹 Bringing It All Together (Example Scenario)

Scenario

You are running Calculate Payroll for Weekly Payroll, but:

• You only want to process employees in Location = Mumbai

• You want to process only Overtime elements

• You want to avoid processing recurring elements that already processed this week

How Fusion handles it

Requirement	Solution
Restrict to Mumbai employees	Payroll Relationship Group (Dynamic Rule: Location = Mumbai)
Process overtime only	Element Group containing OT elements
Skip other recurring elements	Skip Rule: “Once Each Period” or conditional formula

---

✔ Summary

Method	Controls	Used For
Skip Rules	Whether element is processed at all	Prevent duplicate or conditional processing
Frequency Rules	Which periods an element is processed	Monthly, biweekly, custom frequency logic
Payroll Relationship Group	Which employees to process	Subset of workforce
Element Group	Which elements to process	Off-cycle runs, focused processing
Run Types	Type of payroll calculation	Earnings run, supplemental run, retro